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Microsoft Project 2019/365 - Part 2

  • Length 1 day
Course overview
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Why study this course

Microsoft Project is one of the most popular scheduling and project management programs on the market.

This course builds on the skills developed in Microsoft Project 2019/365 - Part 1 and covers advanced skills and features. You'll learn about managing the Project environment, managing task structures, generating views, and producing reports.

Note: Project 2019 and Project 365 are both desktop application versions of Microsoft Project. Project 2019 is the perpetual, bought-outright, stand-alone version of the software; Project 365 is the subscription-based version. Anyone working with either Project 2019 or Project 365 will be able to successfully complete this course. Throughout this course you will be using the Desktop app; the course does not cover use of the Web/Online app.

After completion of this course you may also be interested in our Agile Project Management Foundation and PRINCE2 Foundation courses.

Nexacu Public Schedule

With the recent acquisition of Nexacu, we're pleased to now offer you the largest public schedule of end-user applications training in Australia. As we move to consolidate our End User offering with Nexacu, as an interim measure, you can now access the schedule of the most closely aligned courses and book, by clicking on the link below. Pricing of courses may vary when booking directly through Nexacu.

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What you’ll learn

At the completion of this course you should be comfortable with:

  • managing the Microsoft Project environment

  • managing task structures

  • generating Project views

  • producing Project reports

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DDLS is your best choice for training and certification in any of Microsoft’s leading technologies and services. We’ve been delivering effective training across all Microsoft products for over 30 years, and are proud to be Australia’s First and largest Microsoft Gold Learning Solutions Partner. All DDLS Microsoft courses follow Microsoft Official Curriculum (MOC) and are led by Microsoft Certified Trainers. Join more than 5,000 students who attend our quality Microsoft courses every year.

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Who is the course for?

This course is designed for people who need to use the advanced features of Microsoft Project 2019/365 such as managing the Project environment, managing task structures, generating views, and producing reports.

We can also deliver and customise this training course for larger groups – saving your organisation time, money and resources. For more information, please contact us via email on


Course subjects

Lesson 1: Managing the Microsoft Project Environment

TOPIC A: Link Projects

  • Linked Projects

  • Master Projects and Subprojects

  • Insert Subproject Options

  • Dependencies

  • Task Links Between Projects

TOPIC B: Create and Use Resource Pools

  • Starting a Resource Pool

  • Linking a Project to the Pool

  • Creating a Resource Pool from Multiple Projects

  • Unlinking a Project from a Resource Pool

  • Updating a Resource Pool

  • Viewing Resource Availability Across Projects

TOPIC C: Baseline a Project

  • Baselines

  • Setting a Baseline

  • Updating a Baseline

  • Clearing a Baseline

  • Viewing Variance with Baselines

TOPIC D: Work with Custom Fields

  • Custom Fields

  • Adding Custom Fields

  • Lookup Tables

  • Formulas

  • Graphical Indicators

  • Custom Field Options

  • Viewing Custom Fields

TOPIC E: Change Project Options

  • The Backstage View

  • General Project Options

  • Display Project Options

  • Schedule Project Options

  • Proofing Project Options

  • Save Project Options

  • Language Project Options

  • Advanced Project Options

  • Customising the Ribbon

  • Customising the Quick Access Toolbar

  • Security Project Options

Lesson 2: Managing Task Structures

TOPIC A: Change a Task List

  • Schedule Options

  • Inserting Tasks

  • Insert Tasks Options

  • Splitting Tasks

  • Deleting Tasks

  • Moving Tasks

  • Unlinking and Relinking Tasks

  • Task Inspector

  • Task Path

  • Using the Task Form

TOPIC B: Create a Network Diagram

  • Network Diagramming

  • Network Diagram View

  • Task Nodes

  • Adding Nodes and Links

  • Milestones and Summary Nodes

  • Paths

TOPIC C: Manage the Critical Path

  • Critical Path

  • Viewing the Critical Path

  • Float (Slack)

TOPIC D: Use Lag and Lead

  • Lag

  • Lead

TOPIC E: Update Project Work

  • Setting the Status Date

  • % Complete vs. Physical % Complete

  • Marking Tasks on Track

  • Using the Update Tasks Dialog Box

  • Updating Work Completed

  • Using the Update Project Dialog Box

  • Rescheduling Uncompleted Work

TOPIC F: Analyse Earned Value

  • Earned Value

  • Changing the Earned Value Method

  • Preparing to Use Earned Value

  • Earned Value Report

  • Earned Value Tables

Lesson 3: Generating Project Views

TOPIC A: Use View Commands

  • Sorting Data

  • Outlining Data

  • Highlighting Data

  • Filtering Data

  • Grouping Data

  • Table Views

TOPIC B: Use Existing Views

  • Default Views

  • More Views

TOPIC C: Create Custom Views

  • New Views

  • Define New View Dialog Box

  • Single View

  • Combination View

  • Editing Views

  • Copying Views

  • The Organiser

  • Format Views

TOPIC D: Format and Share the Timeline View

  • Timeline View

  • Adding and Removing Tasks

  • Creating Multiple Timelines

  • Formatting the Timeline

  • Sharing the Timeline

Lesson 4: Producing Project Reports

TOPIC A: Use Existing Reports

  • Dashboard Reports

  • Resource Reports

  • Cost Reports

  • In Progress Reports

TOPIC B: Create Custom Reports

  • Creating a New Report

  • Report Design Commands

  • Chart Design Commands

  • Chart Format Commands

  • Chart Types

  • Chart Quick Analysis Commands

  • Table Design Commands

  • Table Layout Commands

  • The Field List

  • Field List Options

  • Hyperlinks in Reports

  • Images in Reports

TOPIC C: Export Visual Reports

  • Visual Reports

  • Excel PivotCharts

  • Visio PivotDiagrams

  • Visual Reports Dialog Box Options


This course assumes that the user has completed or has an understanding of the topics covered in the Microsoft Project 2019/365 - Part 1 course.

Terms & Conditions

The supply of this course by DDLS is governed by the booking terms and conditions. Please read the terms and conditions carefully before enrolling in this course, as enrolment in the course is conditional on acceptance of these terms and conditions.

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By submitting an enquiry, you agree to our privacy policy and receiving email and other forms of communication from us. You can opt-out at any time.